Auction Lots have developed an interactive bidding system based on our previous years of experience in the fundraising and event industry. All equipment is owned by us and staffed by a direct member of Auction Lots ensuring we can offer you the best price and value for money on the market.
Our system will enable your guests to take the auction directly into their own hands. They can do this via our touch screen tablets which, via our smooth app, allows them to bid using wireless technology. We set up our own network which means you do not rely on the venue for guaranteed connection giving you additional peace of mind.
Auction Lots recommend a minimum 2 tablets per table for every 10 guests. Each 7” Kindle Fire HD tablet is well presented on it’s own stand for clear visibility. The Auction Lots app provides a smooth bidder friendly way to interactively take part in your auction. Initially each tablet will be set on a home page displaying the charity logo, sponsors logos and the title of the event. Our optional bidding stations hold three 10” Kindle Fire HD tablets using the same app.
We have the equipment and capability to provide for events of various sizes up to and over 1000 guests.
Guests can view the items in the auction by scrolling through the ‘LOTS’ page and clicking on a lot to view the full description, any reserve and the option to place a bid.
Each guest must complete the registration process to enable them to bid. Once registered they can use any tablet in the room to do so.
Prior to the event the guests names can be pre-loaded if provided in the correct csv format. Guests will need to click on their table number, then their name if pre-loaded (if not they enter their name at this point), telephone number, email address and create a 4 letter/digit password which they will then use to bid. If your guest does not want their name to appear on the leaderboard they can opt to bid anonymously.
To bid your guest will need to click on the lot. At this point they will see how much they are required to bid (to reach a reserve or outbid previous bidder). They will then be able to enter the bid amount, enter their password and place their bid.
On the sealed bids option they will simply be told their bid has been accepted if it’s above the reserve.
Reserves are set to go up in increments depending on the value of the item.
All winning bids will be displayed on the tablet as well as on the live scrolling leader boards (except with sealed bids).
Live leaderboards are updated instantly with ‘NEW BIDS’, the amount and bidders name.
With the sealed bids option the current highest bid is not displayed.
A countdown clock is displayed on the leaderboard and the tablets. This is normally set for the last 15 or 20 minutes to bring the auction to finale!
On competitive bids, when completed the ‘WINNERS’ are displayed on the leaderboard and tablets. With sealed bids no winners details are displayed.
Guests will have the option to donate funds while the auction is active. They are given the option to enter their own amount or can be advised on what a certain amount can raise, i.e. ‘Fifty pounds may pay for X’ along with the option to pay that amount.
At the end of the event
Once the auction closes your full report showing winners details, profits, donations and any unsuccessful bidders details is printed off along with individual winners forms which allow you or Auction lots staff to approach the winner to collect payments. Reports are available at any time through the auction.
After the event
Auction Lots are able to chase and collect outstanding payment, when needed. If we have taken payments, auction lots guarantee to forward the cleared funds within fourteen days of the event.
Each event will be attended by at least one technician included in the price to set up, monitor, run the auction and be on hand to answer any questions and print reports.
Our friendly, helpful and professional hostesses are all experienced with the system. They will not only help guests during the bidding process and take payments, etc. but help with anything on the evening such as meet & great, raffle and main auction. They are available to work as part of your team for the duration of the event.
Auction lists in the form of a printed pamphlet/brochure are usually also provided as picking one of these up to see what’s on offer is still a great way to view the lots.
Please call us on 01908 649777 or email at firstname.lastname@example.org to discuss without any obligation. Alternatively you can use the Contact page to get in touch.